Documentation

The user with the owner role (admin) can create, assign, edit, or remove other users' access rights. This can be done in the Access rights space.

In the "Users" section, company admin can perform three main actions on managing company space users:

• CREATE USER – the company admin can create a new user login and send an email notification to the newly created user with a prompt for password change (the system controls and notifies whether the username already exists). Please note, that if you reach the maximum number of users in your company, creating a new user account will not be possible,

• ASSIGN USER – the company admin can assign the existing user (once created and not assigned or previously removed) to the specific project or the whole company account. Additionally, the admin can select the user’s specific role from the drop-down list. Please note, that if you reach the maximum number of users in your company, assigning a new user account will not be possible,

• MANAGE USER – the feature allows modifying all existing users' roles in one combined matrix view. Once a particular user is selected in the left column, all projects with publications (by default collapsed) and all available roles in the upper row are visible; the "Save permissions" button is visible underneath the matrix. The "Manage User" option also allows removing the user from the company.

In the "Roles" section, the company admin can define and modify/delete the roles assigned to users in the company.

It is possible to create and assign new roles that allow granting individual permissions to particular actions/areas in mAuthor, in addition to the already defined ones. In this view, the administrator can Edit, Remove, and Add new roles.

Adding new roles

To create a new role, the company admin should click the “Add new role” button and: * enter the name suitable for the new role, * tick the checkboxes next to the areas/actions (permissions) the new role should have access to, * save changes by clicking the "Add" button underneath.

A new role will appear in the list of roles and from now on it is possible to grant its access permissions to newly created accounts as well as use it for editing the existing user accounts.

EDITING & DELETING ROLES

At any time, the owner (admin) can edit or remove the existing roles. The only role which cannot be removed or edited under any circumstances is the owner. Once the role has been edited, the changes apply to all existing accounts modifying their access rights accordingly.

Note: A role cannot be removed if one or more users have it assigned. It is necessary to replace this role in all existing accounts that are using it before removing it from the "Roles" list.

In the "Projects" section, the company admin can assign and modify users' access to projects with specific roles.

• As the first step, the admin must select the project from the drop-down list available at the top of the matrix (right side),
• The list of users’ logins is available in the left column and the roles assigned to the users are in the upper row,
• Selecting relevant checkboxes will give access rights to the project. Changes should be saved by clicking the button underneath the matrix.
• Similar actions need to be taken to remove the user from a particular project.

Note: The last owner account in the company space cannot be removed.